In Germany, taxi and rental car services must comply with KassenSichV by using Technical Security Equipment (TSE) to secure and record cash transactions, ensuring transparency and traceability. Mobile TSE solutions, including portable receipt printers and electronic receipts, enable taxis to meet compliance requirements effectively, with no exemptions, thanks to advancements in affordable, mobile-friendly technology
Fiscalization in German Taxis
Public
Germany
Author: Stefan Ditrih
Category:
Fiscal subject related
Views:
1006
Content accuracy validation date:
04.11.2024
Content accuracy validation time:
15:39h
In Germany, businesses conducting cash transactions must comply with stringent regulations to ensure transaction security and transparency. This includes taxi and rental car services, which must follow guidelines outlined in the KassenSichV (Cash Security Ordinance) to maintain tamper-proof transaction records. A key component of this regulation is the requirement for a Technical Security Equipment (TSE) system, which safeguards transactions from tampering. Here, we’ll discuss the essentials of TSE compliance for the taxi industry and the options available for generating receipts, including mobile and digital solutions.
Technical Security Equipment, or TSE, is a digital safeguard designed to protect and secure transaction data from manipulation. Mandated under KassenSichV, TSE technology ensures that each transaction is securely recorded and easily traceable by tax authorities, minimizing risks of fraud or unauthorized data alteration. The same requirements apply to all businesses using cash registers, regardless of whether they are stationary, like in-store registers, or mobile, such as those used in taxis.
For taxi and rental car services, this requirement translates to having a mobile-compatible TSE solution that is easy to use, secure, and cost-effective. Without this solution, businesses risk non-compliance with the tax authorities and may face fines or penalties.
German regulations require that customers receive receipts for all transactions. For mobile services like taxis, this could have posed a challenge in the past; however, advances in technology now offer simple, affordable solutions to ensure compliance. Here are two main methods that taxi and rental car services can use to meet these requirements:
- Mobile Receipt Printers: Portable receipt printers offer a cost-effective solution for generating paper receipts on the go. Compact, lightweight, and easy to carry, these printers are available at a low cost and are designed to work seamlessly with mobile POS systems. They can be connected wirelessly, enabling drivers to quickly print receipts that meet compliance requirements.
- Electronic Receipts: In addition to printed receipts, taxis can also generate receipts electronically, which is fully compliant with KassenSichV. Electronic receipts can be sent directly to the customer’s phone via SMS, email, or other digital means. This option not only meets the regulatory requirement but also enhances customer convenience by providing a digital record of the transaction.
Previously, Section 7 Paragraph 4 and Section 8 Paragraph 4 of the KassenSichV provided specific exceptions for taxis and other mobile services, which allowed certain leniencies if proving compliance was technically challenging. However, these exceptions are now considered outdated. With mobile receipt printers and electronic receipt solutions readily available, the requirement for TSE-compliant receipt generation is no longer deemed impractical or technically challenging. The availability of affordable and mobile-friendly options has removed the need for these exemptions, meaning that all taxi services are now expected to comply fully with KassenSichV requirements.
For taxi companies looking to integrate TSE into their operations, there are several practical and accessible TSE solutions tailored for mobile environments. Mobile-compatible TSE units and cloud-based options are increasingly available, offering taxi operators flexibility while meeting legal requirements. Many providers offer cloud TSE solutions that record and securely store transaction data in compliance with KassenSichV, which is particularly advantageous for mobile businesses as it allows for minimal hardware investment and easy management.
Other news from Germany
New document was uploaded: S4FiscalBackoffice Patch
Author: Dejan Šijačić
S4F backoffice patch is intended for users who have already installed S4F backoffice and are intended to update existing installations to latest version. To do so apply only patches that are marked with version number that is newer than your currently installed instance of backoffice. Please make sure to install all available patches sequentially (without skipping). This package contains instruction, release notes, changelog and software packages required for deployment of this software component. Read more
Subscribe to get access to the latest news, documents, webinars and educations.
Already subscriber? Login
Germany: Updated BMF Guidance on 2025–2028 B2B E-Invoicing Rollout
Public
Germany
Author: Ivana Picajkić
Germany
Author: Ivana Picajkić
Germany began introducing mandatory B2B structured e-invoicing in 2025. In the first phase, businesses must be able to receive e-invoices. The next major phase will start in 2027, when suppliers will be required to issue e-invoices for all in-scope transactions Germany began introducing mandatory B2B structured e-invoicing in 2025.In the first phase, businesses must be able to receive e-invoices.T... Read more
Germany’s Road to Full B2B E-Invoicing by 2028
Public
Germany
Author: Ivana Picajkić
Germany
Author: Ivana Picajkić
Germany will make electronic invoicing mandatory for all domestic B2B transactions by 2028, starting with the obligation to receive e-invoices from January 2025 and to issue them from 2027 for larger companies. The system uses decentralized exchange via formats like XRechnung and ZUGFeRD, ensuring EU-standard compliance, automation, and interoperability without real-time tax authority validation... Read more
Germany allows e-invoices in all EU languages during 2025–2028 rollout.
Public
Germany
Author: Ivana Picajkić
Germany
Author: Ivana Picajkić
Germany will mandate e-invoicing for all B2B transactions between 2025 and 2028, while allowing invoices to be issued in any of the EU’s 24 official languages. This multilingual approach reduces translation burdens, supports cross-border trade, and ensures compliance as long as invoices contain required VAT details, though businesses must provide German translations if requested during audits Germ... Read more
The German Finance Ministry updates its rules on invoice language requirements.
Public
Germany
Author: Ivana Picajkić
Germany
Author: Ivana Picajkić
On September 17, 2025, the German Finance Ministry (BMF) updated the VAT Application Decree (UStAE) to allow mandatory invoice details to be presented not only in German but also in any official EU language. The update introduces Annex 8 with a multilingual table of approved terms and applies immediately to all open cases, replacing the 2013 guidance. On September 17, 2025, the German Federal Mini... Read more
German VAT Reform – Changes starting January 2026
Public
Germany
Author: Ivana Picajkić
Germany
Author: Ivana Picajkić
Germany’s VAT Reform, effective January 1, 2026, makes the 7% VAT rate on restaurant food permanent, keeps drinks at 19%, and raises the nonprofit commercial exemption threshold to €50,000. The changes provide long-term stability for the hospitality sector and give charities more room for income generation, but businesses must update systems, train staff, and carefully track classifications to sta... Read more
Germany: Procedure in Case of POS or Cash Register Failure
Germany
Author: Ivana Picajkić
In Germany, if a POS or cash register fails, businesses must follow strict procedures set out in §146 AO, §146a AO, the KassenSichV, and AEAO. The preferred solution is to switch to another TSE-compliant system, but if none is available, continuous handwritten records must be kept, and the outage fully documented with supporting evidence. Read more
Subscribe to get access to the latest news, documents, webinars and educations.
Already subscriber? Login